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IP Assistant

Job Locations US-MA-Boston
Job ID 2026-4517
Category
Administrative Assistants
Work Arrangement
Onsite

Overview

The Boston office of Nelson Mullins is seeking an experienced Intellectual Property (IP) Assistant to support a team of IP Attorneys and Technical Specialist within a fast-paced Life Sciences practice. This role provides both practice-specific and administrative support, with a strong focus on patent prosecution, docket management, and U.S. Patent and Trademark Office (USPTO) filings. The IP Assistant reports to the designated IP Coordinator for the Life Sciences team and is directly responsible for all USPTO filings, as well as the overall coordination of docketing and administrative needs for assigned timekeepers. Patent prosecution work is divided among the IP Assistant team on a client-by-client basis, and this position requires a high level of organization, initiative, and independence.

A Day in the Life

Prepare and file complex USPTO submissions, coordinating attorney review, IP Quality Assurance, final filings, and client reporting. Correspond with clients, foreign counsel, and the USPTO regarding patent actions, filing status, and discrepancies, and coordinate with the Foreign Filing Department to support foreign and international filings. Review incoming USPTO correspondence and manage non-substantive U.S. docket items, including formalities, assignments, transfers of rights, and client status updates. Coordinate preparation of Information Disclosure Statements, patent drawings, and sequence listings with internal teams and external vendors, and prepare draft response documents and correspondence for attorney completion. Communicate case updates to internal departments, review docket clearance reports to ensure deadlines are met, organize files for transfers, and stay current on USPTO rules and procedures. Provide comprehensive administrative and billing support to attorneys, respond to client billing inquiries, and assist with client reports and research projects.

We Know You

Requires a minimum of five years of patent prosecution experience in biotechnology or the life sciences, preferably in a high-volume law firm environment. The ideal candidate demonstrates strong organizational and prioritization skills with exceptional attention to detail, the ability to work independently, exercise sound judgment, and manage competing deadlines effectively. Success in this role also requires remaining calm and productive under pressure, along with a team-oriented mindset and strong communication skills.
 

At Nelson Mullins, we are dedicated to transparent and fair compensation practices. Pay for this position is determined by factors such as experience, skills, and location.

 

Salary/ Wage Range - $74,600- $85,000 annually. In addition to base pay, employees may be eligible for merit-based raises and benefits such as healthcare, retirement plans and paid time off. 

Who We Are

With more than 1,000 attorneys, policy advisers, e-discovery professionals, and other business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, New York, Pennsylvania, Tennessee, Texas, West Virginia, and throughout North Carolina and South Carolina, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world.

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Equal Employment Opportunity Policy
It is the policy of the Firm to provide equal opportunity in employment to all Employees and applicants for employment. No person is to be discriminated against in employment because of race, religion, color, sex, pregnancy, childbirth, or related conditions, age, national origin, citizenship status, sexual orientation, gender identity or expression, genetic information, veteran status, service member status, disability, or any other characteristic protected by federal, state, or local law.