Welcome page

IP Administrative Support Assistant

Job Locations US-MA-Boston | US-MA-Boston | US-MN-Minneapolis
Job ID 2026-4434
Category
Administrative Assistants
Work Arrangement
Onsite

Overview

Nelson Mullins is seeking an Intellectual Property Administrative Support Assistant to join our Boston or Minneapolis office and provide high‑volume administrative support to our Intellectual Property practice. In this role, you will work closely with IP Assistants, IP Coordinators, attorneys, and firm service departments across multiple office locations, supporting a fast‑paced and deadline‑driven IP practice. You will play a critical role in ensuring the accurate coordination, organization, and execution of administrative and practice‑related tasks that support patent and trademark matters.

A Day in the Life

In this role, you will conduct conflict checks and submit New Client/New Matter Requests for new patent applications, organize and maintain client and foreign counsel correspondence in the firm’s document management system using standardized IP naming conventions, perform attorney time entry, document formatting, and production support, arrange travel and process reimbursements, review and route invoices for approval, monitor third‑party vendor correspondence, access internal IP docketing databases, prepare basic patent and trademark correspondence and routine USPTO filings, research U.S. and foreign patent portfolios, perform occasional file audits, and assist the IP Assistants team with overflow administrative support

We Know You

The ideal candidate is highly organized, detail‑oriented, and comfortable supporting a high‑volume Intellectual Property practice in a fast‑paced, deadline‑driven environment. This role requires strong administrative skills, professionalism, and the ability to manage multiple priorities while delivering accurate and timely work both independently and as part of a team.

 

Required Qualifications:

  • 0–3 years of experience in an administrative, legal support, or professional services environment
  • Strong organizational skills with the ability to manage multiple tasks and shifting priorities
  • Excellent written and verbal communication skills with a high level of attention to detail
  • Proficiency in Microsoft Office (Outlook, Word, Excel) and the ability to learn new systems quickly


At Nelson Mullins, we are dedicated to transparent and fair compensation practices. Pay for this position is determined by factors such as experience, skills, and location.

 

Salary/ Wage Range - $55,000- $60,000 annually. In addition to base pay, employees may be eligible for merit-based raises and benefits such as healthcare, retirement plans and paid time off. 

Who We Are

With more than 1,000 attorneys, policy advisers, e-discovery professionals, and other business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, New York, Pennsylvania, Tennessee, Texas, West Virginia, and throughout North Carolina and South Carolina, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world.

Options

Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed

Need help finding the right job?

We can recommend jobs specifially for you! Click here to get started.


Equal Employment Opportunity Policy
It is the policy of the Firm to provide equal opportunity in employment to all Employees and applicants for employment. No person is to be discriminated against in employment because of race, religion, color, sex, pregnancy, childbirth, or related conditions, age, national origin, citizenship status, sexual orientation, gender identity or expression, genetic information, veteran status, service member status, disability, or any other characteristic protected by federal, state, or local law.