Records Assistant

The Charlotte, NC office of an AmLaw 60 firm is seeking a detail-oriented and highly organized Records Assistant to join our team. This role is pivotal to the firm’s operations, ensuring the accurate creation, circulation, filing, and offsite processing of records. The Records Assistant will be responsible for maintaining both electronic and physical filing systems, assisting with document integration, and supporting staff with information governance best practices. The ideal candidate will bring a balance of technical proficiency and attention to detail, along with the ability to perform physical tasks such as handling, moving, and shelving files and boxes. This position offers an opportunity to contribute directly to the efficiency and reliability of the firm’s records management operations.

In this role, you will be responsible for managing both electronic and physical filing systems to ensure accurate document storage and efficient retrieval. This includes processing incoming information by sorting, classifying, and coding documents for seamless integration into records systems, as well as maintaining logs, indexes, and tracking systems to monitor the status of records. You will provide guidance and support to staff on records management procedures and best practices, retrieve and reference information as requested, and compile statistical data and reports as needed. The position requires regular interaction with timekeepers, supervisors, colleagues, and other staff members through phone, email, and in-person communication, in addition to assisting with special projects as assigned.

You will also be responsible for handling, inventorying, and moving records within the office, which may include lifting and shelving boxes and files weighing up to 50 lbs. The role involves utilizing wireless scanning technology to update and track the location of client records and files to ensure accurate and efficient records management.

We are seeking a proactive, reliable, and detail-focused individual who is ready to hit the ground running. The ideal candidate will possess strong critical thinking skills and the ability to work independently. A college degree is preferred, and prior experience in law firm records management is highly desirable. This role provides an opportunity to contribute directly to the efficiency and reliability of the firm’s records management operations while collaborating with a dynamic and professional team.

With more than 1000 attorneys, policy advisors, e-discovery professionals and other business professionals, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world.  As a Firm, Nelson Mullins has a strong foundation of community service and good citizenship.  Our professional staff teams likewise promote these values, with opportunities to participate and play roles in various pro-bono and community service initiatives. We collaborate with each other and with our clients, working side-by-side with shared goals.