Litigation Administrative Assistant

The Charlotte office of an AmLaw 100 law firm seeks a Litigation Administrative Assistant with 5+ years of experience.

The Litigation Administrative Assistant will play an active role assisting in the management of each attorney’s caseload by maintaining attorney calendars, docketing all case-related deadlines, coordinating conference calls, and processing monthly expense reports. You will be responsible for transcribing, revising, and finalizing correspondence, discovery documents, pleadings, motions and other materials as delegated. You will ensure documents are properly filed with appropriate courts, including submission of paper and electronic filings. You will schedule depositions and other client meetings, communicate with clients as necessary. Run conflict checks, open new client/matter engagements, set-up billing requirements for clients and enter attorney time in time entry system. You will maintain and update contacts, assist with billing/client invoices and other clerical assignments as delegated. 

The ideal candidate would have 5+ years of recent State and Federal litigation experience along with 2 years of appellate experience within a law firm. This position will require exceptional written and verbal communication skills with employees, clients, and attorneys. You must be a self-starter with proactive work habits and can exhibit sound judgment, reliability, accountability, and confidentiality. The ability to work in a fast-paced environment by organizing and prioritizing multiple time sensitive tasks daily will be a crucial requirement of this role.

This position requires a strong proficiency in using Microsoft Suite products and the ability to type 65+ wpm with excellent proofreading, transcribing, and comprehension skills. In addition, an understanding of document management systems, document systems, and billing and time entry programs is essential.

With more than 1,000 attorneys, policy advisors, e-discovery professionals and other business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Maryland, Massachusetts, New York, Tennessee, West Virginia, and throughout North Carolina and South Carolina, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world.

*No agencies, please