Real Estate Administrative Assistant

Job Locations US-SC-Charleston
Job ID 2020-2394
Category
Administrative Assistants

Overview

The Charleston, South Carolina office of Nelson Mullins seeks a Commercial Real Estate Administrative Assistant with 5+ years of experience including knowledge of closing documents, title insurance policies and other real estate related documents and information. This position requires knowledge of all aspects of real estate closings.  

A Day in the Life

Day-to-day responsibilities will include assisting with commercial real estate transactions, reviewing title work and preparing title insurance commitments and policies, coordinating due diligence activities, reviewing and preparation of sale, purchase and loan documents, researching corporate and UCC filings, preparing closing checklists and scheduling transaction progress, general internet research, completing post-closing items, and overall support to real estate/lending/land use group.  Additional administrative responsibilities will include:  

  • Prepare/revise/finalize correspondence and documents/prepare closing binders and other clerical assignments as delegated
  • Maintain attorney calendars; make travel arrangements; process monthly expense reports
  • Run conflict checks, open new client/matter engagements, maintain electronic and paper client files, set up billing requirements for clients
  • Schedule client meetings, communicate with clients as necessary
  • Assist with billing/client invoices

We Know You

The ideal candidate will have 5+ years of commercial real estate experience, knowledge of all aspects of real estate closings to include title insurance.  In addition, the candidate will have excellent administrative and legal skills, be professional, well organized, a self-starter, detail-oriented, have the ability to multi-task in a high activity environment, be able to prioritize assignments, and work well under pressure.  We are seeking someone that is able to take direction and work independently.

  • Proficiency using Microsoft Suite products is required
  • Proficiency using SoftPro strongly preferred
  • Ability to work in a fast-paced environment by organizing and prioritizing multiple time-sensitive tasks on a daily basis
  • Excellent word processing and proofreading skills
  • Typing of 65+ wpm
  • Courteous and can-do attitude
  • Experience with a document management system, billing and time entry programs preferred
  • Experience E-Filing preferred

Who We Are

With more than 800 attorneys, policy advisors, e-discovery professionals and other business professionals, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world. As a Firm, Nelson Mullins has a strong foundation of community service and good citizenship. Our professional staff teams likewise promote these values, with opportunities to participate and play roles in various pro bono and community service initiatives. We collaborate with each other and with our clients, working side-by-side towards shared goals.

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