• Corporate Administrative Assistant

    Job Locations US-NY-New York
    Job ID 2019-2060
    Category
    Administrative Assistants
  • Overview

    The New York office of a regional AmLaw 100 law firm seeks an experienced Administrative Assistant with 3-5 years of Litigation and Corporate law experience in Real Estate and Finance.

    Responsibilities

    • Prepare, revise and finalize correspondence, legal documents, presentations and other materials as delegated
    • Run conflict checks, open new client/matter engagements, set-up billing requirements for clients, enter attorney time in entry system, assist with billing/client invoices and process expense reports
    • Maintain electronic and paper files; utilize document management system and technology to facilitate organization and efficiency
    • Maintain attorney calendars, coordinate travel arrangements and logistics, schedule meetings, conference calls and communicate with numerous internal and external parties
    • Special projects and other assignments as delegated

    Qualifications

     

    • College degree preferred; high school degree or equivalent mandatory
    • Proficiency using Microsoft Word with advanced proficiency in Excel and PowerPoint required
    • Excellent proofreading skills and typing of 60+ wpm
    • Must have strong ability to write and communicate effectively and professionally with employees, clients, attorneys and external parties
    • Strong organizational and document management skills
    • Ability to work in a fast-paced environment by organizing and prioritizing multiple time-sensitive tasks on a daily basis
    • Experience maintaining confidential information and exercising sound judgment
    • Reliability, teamwork, professionalism, ability to multi-task and attention to detail are key components to success in this position

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