The Orlando, FL office of Nelson Mullins Broad & Cassel seeks a Corporate Administrative Assistant with 5+ years of experience.
The responsibilities for this role include, but are not limited to: acting as a first point of contact with clients; managing internal and external calendars and schedules; editing and proof-reading documents; providing research support on various topics, organizations and key players in the field; preparing presentation materials and documents using PowerPoint, Word, Excel, and other applications; planning and coordinating events, such as conference calls, client meetings, special events, and team retreats; overseeing the development of marketing materials as requested; providing back-up phone support; providing travel coordination; preparing expense reports and records; creating binders and copies of documents; maintaining contact lists; maintaining and processing correspondence, contracts and files; managing client billing as needed; supporting the management of organization systems and completing special projects as assigned.
Ideal candidates should conduct themselves in a professional and polite manner, be quick-thinking and resourceful, can manage multiple tasks simultaneously, remain calm under pressure, and be able to thrive in a fast-paced environment. A qualified candidate must possess five to eight years of administrative experience, including experience supporting an executive, or transferable experience and demonstrate strong writing and editing skills. Proficiency in Microsoft Office Suite programs is a must. College graduates preferred.