• Administrative Assistant

    Job Locations US-FL-Orlando
    Job ID 2018-1855
    Category
    Operations
  • Responsibilities

    Responsibilities

     

    • Maintain attorney calendars and schedule; make travel arrangements; process monthly expense reports
    • Prepare/revise/finalize correspondence, documents, and other clerical assignments as delegated
    • Run conflict checks, open new client/matter engagements, maintain electronic and paper client files, set-up billing requirements for clients
    • Enter attorney time in time entry system
    • Schedule client meetings and communicate with clients as necessary
    • Assist with billing/client invoices
    • Maintain team budgets

    Qualifications

    • College degree preferred; high school degree or equivalent mandatory
    • 5+ years of recent administrative assistant experience within a law firm
    • Must have strong ability to write and communicate effectively and professionally with employees, clients and attorneys
    • Maintain confidentiality and exercise sound judgment
    • Strong communication skills required
    • Typing of 65+ wpm
    • Strong organizational and document management skills
    • Ability to work in a fast-paced environment by organizing and prioritizing multiple time-sensitive tasks on a daily basis
    • Proficiency using Microsoft Suite products is required
    • Excellent proofreading skills
    • Courteous and can-do attitude
    • Reliability, teamwork, professionalism, ability to multi-task and pay attention to detail
    • Experience with a document management system, docketing system, electronic expense reporting, and billing and time entry programs preferred

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